The Oak Garden

Capacity isn't publicly listed, so this is your first call to the venue. Understanding whether they accommodate 60 guests or 200+ guests directly impacts your package pricing and menu options. Ask about both seated dinner capacity and standing reception capacity, as these often differ.

The 12 PM - 7 PM weekday availability is useful for rehearsals, smaller ceremonies, or couples avoiding weekend crowds and pricing premiums. However, confirm whether weekday events have different pricing, and clarify if evening receptions (finishing after 7 PM) require extended rental fees or aren't permitted on weekdays.

Ask specifically about rainy season (June-July) contingencies, typhoon protocols, and whether an indoor space is available at the same location. Confirm whether tent rental is included, covered under insurance, or if you need to source it separately—this significantly affects your budget.

Venues vary widely on whether they have in-house catering, require preferred vendors, or allow complete flexibility. This impacts menu customization, dietary accommodation, and whether you can feature local Kyoto cuisine or specific regional specialties your guests expect.

Popular Kyoto venues book 12-18 months ahead, especially for spring and autumn weekends. Get their deposit structure, payment schedule, and cancellation terms in writing—this protects both you and the venue in case of unforeseen circumstances.

Clarify whether basic day-of coordination is included (timeline management, vendor communication) or if you need to hire an independent planner. Some couples in Kyoto work with the venue's "local planner" relationships mentioned in their description, so ask about those partnership benefits and associated costs.