OLIVIA Catering & Events

OLIVIA functions as a consultant-based service, meaning they provide expert guidance and strategic planning support rather than comprehensive management of every event detail. This works well if you're handling some logistics yourself but need expert input on vendor selection, timeline creation, or problem-solving. Be specific about which planning components you need help with to ensure alignment.

Most consultants recommend starting 3-6 months before your event for weddings and corporate functions, though this varies by event size and complexity. Since OLIVIA works Monday-Friday during business hours, plan consultation meetings within their availability window. Discuss your event date early so they can assess whether their capacity aligns with your timeline.

Yes, consultants often work with partially-planned events. OLIVIA can review existing vendor contracts, identify gaps in your vendor team, and help coordinate between parties you've already hired. This partial-coordination approach can be cost-effective if you want expert oversight without full planning from scratch.

Consultant fees vary significantly based on event scope, duration of engagement, and service depth. OLIVIA requires direct contact for pricing, so reach out with details about your event type, guest count, and specific needs to receive an accurate quote. Some consultants charge hourly rates (€75-200+), project fees, or percentage-based structures—ask which model they use.

Prepare a basic event outline including date, location (if chosen), guest count, budget range, and your main pain points or questions. Having preliminary vendor contacts, venue details, or inspiration references ready will help them provide more targeted advice. Written notes about your vision and constraints help consultants maximize your consultation time.

Their Via della Vigna Vecchia location puts them in Florence's historic center, which typically means strong connections to local venues, caterers, and suppliers. This proximity usually translates to better on-the-ground knowledge of logistics, timing, and practical considerations specific to Florence events. Ask them about their experience with your specific venue or event location to confirm relevant expertise.